Issue tools, equipment, or assets to staff by scan. Track who has what, when it left, and when it came back — without paperwork or spreadsheets.
Expensive equipment walks off. Sign-out sheets get lost. "I thought you had it" becomes a daily conversation. Without a system, you are guessing — and losing money on tools and equipment that never come back.
Fast enough that your team will actually use it. Simple enough that no training is needed.
Pick from your team roster, scan an employee badge, or let team members self-identify via the app.
Scan the barcode or QR code on the tool or equipment. Batch scan multiple items in one session.
Item is assigned with timestamp and user. Full custody chain tracked automatically.
Everything you need to track equipment assignments and stop losses.
Every assignment logged with timestamp, user, and device. Immutable history for compliance.
Automatic reminders when items are not returned on time. Escalate to managers after set periods.
Attach photos on check-out and check-in. Document condition changes and damage.
Let team members check out items themselves. Configure approval requirements by category.
Track equipment pools at each site. Transfer items between locations with full tracking.
See which assets are used most, sitting idle, or frequently assigned to specific people.
Any industry where assets move between people benefits from check-in/check-out tracking.
Track power tools, hand tools, and equipment across job sites. Know which crew has what.
Issue laptops, monitors, and peripherals to employees. Track the complete asset lifecycle.
Manage cameras, lighting, audio equipment, and production kits for shoots and events.
Track diagnostic equipment, patient monitors, and shared medical devices across departments.
Issue and track physical keys, access cards, and security badges with full audit trails.
Assign field service kits, tool bags, and equipment cases to technicians by route.
Everything you need to know about asset checkout tracking in StockZip.
Select a team member from your roster, scan the item barcode or QR code, and confirm. The item is now assigned to that person with a timestamp. The entire process takes about 3 seconds per item.
Yes! Team members can self-service check out items using the mobile app. They scan their employee badge or log in, then scan the items they need. Managers can configure which items require approval and which allow self-checkout.
The Assignments view shows all currently checked-out items grouped by person. You can also search for any item to see its current assignment and full custody history. Filter by department, location, or date range.
StockZip can send automatic reminders for overdue items. Configure reminder schedules per item category — daily reminders for high-value tools, weekly for general equipment. Escalate to managers after a set period.
Absolutely. Multi-location support is built in. Track equipment pools at each site, transfer items between locations, and view consolidated reports across your entire organization.
Yes, but we recommend using quantity adjustments for consumables instead. Check-in/check-out is designed for reusable assets where you need to know who has the item. Consumables are better tracked with stock levels and usage logs.
Every asset has a complete custody chain: who checked it out, when, for how long, and any notes or condition updates. This audit trail is permanent and cannot be edited — perfect for compliance and dispute resolution.
During check-in, team members can flag items as damaged, missing, or requiring maintenance. Attach photos and notes documenting the condition. Managers receive alerts and can route items to repair or write-off.
Start tracking equipment assignments today. No spreadsheets, no sign-out sheets, no guessing.