Free restaurant inventory sheet template — printable food count sheet
A working food count sheet for the walk-in and the dry store: count on-hand stock by category, set a par level for each item, and flag anything to reorder — in one fixed order, every time. Print it for the clipboard or fill it in on screen. No email, no watermark.
Free · no email required · print or fill in · updated July 2026
The printable food count sheet
This is the whole template — right here on the page, free and un-gated. Print it for the clipboard, or use the field guide below to rebuild it in any spreadsheet. No download, no email, nothing to unzip.
- ✓A Par column so every count is measured against a target, not guessed
- ✓Category + unit columns so two people always count the same way
- ✓Blank rows sized to write in with a pen on a clipboard
What goes on a restaurant inventory sheet
Seven columns capture everything a usable food count needs — the par level and the fixed counting unit are what turn a plain shopping list into a real inventory sheet.
| Column | What it captures | Example |
|---|---|---|
| Item | The product being counted | Roma tomatoes |
| Category | Produce · dairy · dry · frozen · beverage | Produce |
| Unit | The one unit you always count this item in | Case (25 lb) |
| Par | Amount you want on hand at start of service | 3 |
| On hand | What you actually counted today | 1 |
| Reorder? | Tick when on hand is below par | ✓ (order 2) |
| Supplier | Who you buy it from — speeds up ordering | Sysco |
The categories a kitchen counts
Count in this order, every time — one walk through the walk-in, freezer and dry store so nothing gets missed and nobody counts the same shelf twice.
Produce
Fresh fruit and veg — counts change daily; count first while it is front of mind.
Dairy & eggs
Milk, butter, cheese, eggs — high turnover, watch use-by dates as you count.
Dry & canned
Flour, oil, pasta, canned goods, spices — the dry-store shelves, counted by case or each.
Frozen
Proteins and frozen prep — count the freezer in one pass so nothing thaws waiting.
Beverage & bar
Soft drinks, beer, wine, spirits — high value, count last and count carefully.
Common inventory sheet mistakes
How to use these templates
Template questions
Skip the clipboard — scan the walk-in to count it
StockZip lets you organise stock into folders (walk-in, freezer, dry store), scan each item to update the count, and set a low-stock level so anything under par flags itself. Photo-tag the shelf so new staff count the right thing. Free for your first 100 items — no card.