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Jewelry inventory software for stores, makers, and wholesalers

StockZip is jewelry inventory software for the stock itself — photograph each piece, give it a SKU, and know which case, safe, or consignment memo it is sitting in right now. High-value one-of-a-kinds get their own serial and history; a run of the same stud gets a count. It is the inventory layer under your store, not a full POS to replace your register.

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Free forever for 100 items · no credit card · photograph every piece

From the ride-along

A day in the life with StockZip

9:30 AM

Open the safe. Before the case goes out front, the owner scans the tray and the count matches the record — every ring and pendant that went into the safe last night is accounted for before the door unlocks.

11:15 AM

New piece in. A one-of-a-kind sapphire ring arrives from the bench. It is photographed, given a SKU and a serial, and placed in Showcase 2 — so the record has the picture, the stone details, and exactly where it sits.

1:00 PM

Memo out. Three pieces go to a gallery on consignment. They move into a "Consignment — Gallery West" folder, so the stock on the floor and the pieces out on memo are two clear numbers, not one fuzzy guess.

3:20 PM

High-value lookup. An insurer asks about a specific piece. Its serial pulls up the photo, the case it lives in, and the full movement history — safe, showcase, memo, and back — in one record.

5:45 PM

Close out. The showcases are scanned back into the safe for the night, the counts reconcile, and anything that did not make it back is flagged before the lights go off.

Warehouse → van → job site → return

How the work flows

01 · Make cases, safe, and showcases into folders

Each showcase, the safe, the workshop, and every consignment location is a folder. A piece is always in exactly one of them, so "on the floor," "in the safe," and "out on memo" are separate, trustworthy numbers instead of one pile.

02 · Photograph and SKU every piece

Snap a photo of each piece and give it a SKU — the photo-first card makes one-of-a-kind stock recognizable at a glance. A run of identical items (the same stud, the same chain) gets a quantity; a unique piece gets its own record. Photos are included on every plan.

03 · Serialize the one-of-a-kinds

Give high-value and unique pieces a serial number so each carries its own identity, custom fields (metal, carat, certificate number), and full movement history. Per-piece serial tracking is on the Pro plan and up; custom fields start on Starter.

04 · Track consignment and value by location

Move memo pieces into a consignment folder so you always know what is out and where, and value your stock by case or location for insurance and end-of-month. StockZip tracks where each piece is and how it moved — it is not the register that rings the sale or settles the consignor.

Frequently asked questions

How do jewelers track inventory?

Make a folder for each case, the safe, and any consignment location, then photograph each piece and give it a SKU so you know what you have and exactly where it sits. Scan pieces as they move between the safe, the floor, and memo, so the count stays right without a paper log.

Can I track one-of-a-kind pieces and repeated SKUs in the same system?

Yes. A run of identical items — the same stud or chain — is tracked as a quantity, while a unique piece gets its own record with a photo and, on the Pro plan, a serial number and full history. You do not have to choose one model for the whole store.

Can I give each piece a serial number and photo?

Every plan lets you photograph a piece and give it a SKU. Per-piece serial numbers — so each high-value item carries its own identity and movement history — are on the Pro plan and up, and detailed custom fields like metal, carat, and certificate number start on the Starter plan. See pricing for the tiers.

How does consignment or memo work in StockZip?

Make a folder for each consignment partner and move memo pieces into it, so the stock on your floor and the pieces out on memo are two clear numbers with a full movement history. StockZip tracks where each piece physically is and how it moved — it does not settle consignor payments; that stays in your accounting or POS.

Is StockZip a jewelry POS or ERP?

No. StockZip is the inventory layer — pieces, locations, photos, serials, and movement. It does not ring up sales, take repair intake, or run e-commerce channels. Keep your point of sale or jewelry ERP for selling and billing; use StockZip to always know what you own and where every piece is.

Can I value my stock for insurance?

Yes. Put a cost or value on each piece and StockZip totals it by case, safe, or location, so an insurance schedule or an end-of-month valuation comes from live records instead of a manual tally. The inventory valuation report is part of the paid plans — see pricing for the tier.

Free template

Free asset inventory template

Not ready to set up an app yet? Start with the free asset inventory template — a piece-by-piece sheet with columns for SKU, serial, and location you can fill in today and import into StockZip later.

Get the template