Scanning a barcode with a phone
Scan with your phone

Count, move, and find stock with the camera already in your pocket. Works offline, syncs later.

Try the live demo →
Organized stock on shelves
Switching from Sortly?

Bring folders, photos, and history over in an afternoon — with pricing that stays predictable at renewal.

See pricing →
Folder-style inventory list
Free spreadsheet templates

Excel, Google Sheets, and printable count sheets — ready to download, no signup needed.

Get the templates →
Home › Industries › Education

School inventory management software for devices and classroom assets

StockZip is school inventory management software for the physical stuff a building runs on — Chromebooks and iPads, AV carts, textbooks, and science-lab kits. Label each room, scan the asset tag, and check devices out to the teacher or student who has them. It tells you what is on the shelf and who is holding it, without being one more system to log into every day.

Start freeSee pricing

Free forever for 100 items · no credit card · the asset layer, not another MDM

From the ride-along

A day in the life with StockZip

7:30 AM

Start-of-year rollout. The tech scans a cart of Chromebooks out to Room 214 and to the homeroom teacher, so the 1:1 program starts with a record of which device is assigned where — not a clipboard that goes stale by October.

9:50 AM

AV on the move. The projector cart leaves the library for the gym assembly. A quick scan moves it to the gym folder, so when someone asks where the good speaker went, the answer is on a phone.

11:15 AM

Lab count. The science teacher counts goggles, probeware, and dissection kits before third period; anything below its minimum shows up so the order goes in before the unit, not after.

1:40 PM

Missing device. A Chromebook does not come back to the cart. The record shows it was checked out to a student last Thursday, so the front office follows up with a name instead of a guess.

3:20 PM

End of day. The tech checks the assembly AV back into the library by scan, and the audit trail shows every move the cart made today for the next person who needs it.

Warehouse → van → job site → return

How the work flows

01 · Map the building into folders

Each classroom, cart, lab, library, and storage closet is a folder — nest them under a building, and a district can nest buildings under it. Print a QR label for each room and cart so any asset can be scanned to where it lives.

02 · Load the catalog and tag the assets

Import your existing device and equipment list by CSV, or scan items in one by one. Put the asset tag and serial on the record so a Chromebook, a document camera, or a class set of graphing calculators each has one scannable identity.

03 · Check assets out to staff and students

For a 1:1 program or a shared AV cart, check the device out to the teacher, room, or student who has it, and check it back in when it returns. StockZip logs who held what and when, so a lost-device conversation starts from a record. Check-in / check-out is on the Starter plan and up.

04 · Reconcile and audit

At end of term or end of year, count each room against its record, set minimums on consumables like printer toner and lab supplies so shortages surface early, and export the movement history for the asset audit your business office asks for.

Frequently asked questions

How do schools track devices like Chromebooks and iPads?
Make a folder for each classroom and cart, put the asset tag and serial on each device record, and scan devices as they move or get assigned. You see which device is in which room, and — on the paid check-out feature — who it is checked out to, without a separate spreadsheet per grade.
Can I check a device out to a specific teacher or student?
Yes. Check a device or piece of equipment out to a staff member, a room, or a student, and check it back in on return. StockZip records who had it and when, so a 1:1 device program has an audit trail instead of a clipboard. Check-in / check-out is on the Starter plan and up — see pricing for the tier.
Is StockZip a device management system or MDM?
No — and that is deliberate. StockZip is the physical-asset layer: it tracks which device exists, where it is, and who is holding it. It does not image devices, push policy, or file help-desk tickets. Keep Google Admin, Jamf, Mosyle, or Intune for managing the devices; use StockZip to know where they physically are and who has them.
Is there a free plan for a small school or a single classroom?
Yes. The Free plan covers up to 100 items with barcode and QR scanning, room and cart folders, photos, CSV import, and low-stock views — enough for a single classroom, a library, or a small building to get organized. Checking assets out to staff and students, custom fields, and reports are on the paid plans.
Can I set alerts for low classroom or lab supplies?
Set a minimum stock level on any consumable — printer toner, lab reagents, art supplies, athletic tape — and items at or below it surface in low-stock views. Setting a minimum works on every plan; the Low Stock report and reorder-suggestion tasks are part of the paid plans — see pricing for the tier.
Does it work across multiple buildings in a district?
Yes. Each building is a folder with its rooms nested under it, and role-based access lets you scope a staff member to their own building or rooms while district staff see everything. Every site works from one catalog rather than a spreadsheet per school.
Free template

Free asset inventory template

Not ready to set up an app yet? Start with the free asset inventory template — a room-by-room device and equipment sheet you can fill in today and import into StockZip later.

Get the template

Keep exploring

All industries →
Solution
IT asset management
Track laptops, tablets, and peripherals from purchase to retirement with a full history.
Solution
Asset tracking
Barcode and QR tracking for equipment that moves between rooms, people, and sites.
Solution
Equipment tracking
Know where shared gear is and who last had it, with a scan-based audit trail.

Get every van stocked in an afternoon

Free for 100 items, no credit card, and your signup price is your renewal price.

Start freeSee pricing
Free for 100 items
No credit card
Start free